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• SETUP SHARED MAILBOX OUTLOOK FOR MAC PASSWORD

Outlook on the web Open the shared mailbox in a separate browser window įrom the Email Rules tab change Apply changes to this folder: to the shared mailbox account.Īccess the New Rule… button and proceed with the appropriate rule criteria. In Outlook 2016 access File > Manage Rules & Alerts. Set a rule in Outlook 2016 for a shared mailbox You will need to restart Outlook for the changes to take effect Sign in with your own account credentials and select Finish. The shared mailbox account does not have its own password.Ĭhange the email address to sign in with by selecting Sign in with another account.

SETUP SHARED MAILBOX OUTLOOK FOR MAC PASSWORD

Password: Enter the password for your own email account. Your Name: Enter a descriptive name for the accountĮmail address: Enter the email address of the shared mailbox account In Outlook 2016 access File > Account Settings > Account Settings… Outlook 2016 Add a shared mailbox account to Outlook 2016īefore you can set rules on shared mailboxes in Outlook 2016 you must first add the shared mailbox account even if you see the shared mailbox folders in the folder list. You must first be a member of a shared mailbox before attempting the following. However, not all methods of setting rules are compatible with each other so it's best to use one method below for all rules on shared mailboxes. You can add rules on a shared mailbox you have access to the same way you add rules to your own account. Have checked if the color categories will come back when the shared mailbox is removed from Account settings?Outlook 2016 Outlook 2016 for Mac Outlook on the web for Office 365 BusinessĪdding rules is a great way to manage the inflow of email. The Calendar, called PR_ROAMING_XMLSTREAM)."(See this blog) Therefore, theoretically adding a shared mailbox shouldn't have effect "Since Outlook 2007 the information on categories is stored on the mailbox (more specifically in a Mapi property on the item within One difference is that we are using Exchange Online in our environment rather than Exchange 2016.Īs far as I know, information on color categories is installed on the user's mailbox. Sorry that my knowledge about Exchange PowerShell is limited, so I have only tested in Outlook client by assigning Reviewer permission to mailbox and Owner permission to Inbox but didn't see the issue after testing for several times. Visit the dedicated forum to share, explore and talk to experts about Microsoft Teams. If you have feedback for TechNet Subscriber Support, Click here to learn more. Please remember to mark the replies as answers if they helped. I checked both the color categories in my mailbox and her Inbox, they all showed up properly. Īfter asking one of my colleagues to grant me Reviewer permission of the root folder (the top of the level of the mailbox) and the Owner permission of her Inbox folder, I added her mailbox via Account Settings > More settings > Advanced. I followed your steps and tried it in Outlook client side, but cannot reproduce the issue. Then it was pointed out that all their color categories were missing.ĭo you mean the color categories of both the two users disappeared? They could only see the Inbox of each shared mailbox instead of all the other default folders.

In Outlook 2016 I added the mailbox as an additional I removed the mailboxpermissions of Fullaccess, I added mailboxfolderpermissions to the top of the level of the mailbox as reviewer and added mailboxfolderpermissions to the Inbox as owner. The problem is that if they have mailboxpermissions FullAccess they see all the default folders not just the inbox and Outlook bogs down.Īs a side note, the mailboxes are not set specifically as "shared mailboxes" in Exchange, but they are shared my many users. After doing a lot of experimenting all I couldĭetermine is that if they don't have mailboxpermissions FullAccess they don't see the color categories. Then it was pointed out that all their color categories were missing. They could only see the Inbox of each shared mailbox instead of all the other default folders. In Outlook 2016 I added the mailbox as an additional mailbox and all looked okayĪt first. Of Fullaccess, I added mailboxfolderpermissions to the top of the level of the mailbox as reviewer and added mailboxfolderpermissions to the Inbox as owner. On the Exchange 2016 server, I removed the mailboxpermissions All they needed was the Inbox, so I set out to reconfigure things so that they only saw only the Inbox. I figured this would definitely cause some performance issues. They were granted FullAccess to the mailboxes so each mailbox showed contacts, calendar, tasks and everything 10 I found that they had 10 other mailboxes in their Outlook. The same group of numerous users were complaining about Outlook issues.